The number of nights that the paid room was occupied is also necessary. The nightly rate for each room is needed and must be entered in the second column under the “Price/Night” heading. Fill in the “Room Number” for each room the Hotel Client paid for, keeping each one on its own row. This table will be organized by “Room Number” in the first column. You can use each row to record the information requested by the column headings. Satisfying this goal will require filling out a basic table set to the center of this receipt. Many Hotel Clients will need a production of the contributing items to the final amount they paid. The two lines following the entity’s name (if any) require the “Street Address” and “City/State/ZIP” while the “Country” should be recorded on the last line.įinally, record the Guest’s telephone number(s) on the line labeled “Phone Number”Ĥ – The Hotel Transaction Should Be Detailed
The three remaining spaces in this area are devoted to a report on the Payer’s address.
If the Payer represents an entity, then input the “Company Name” of this paying entity on the second blank space. This process begins with the legal “Name” of the person who has submitted the concerned payment. This identification should be considered mandatory and can be documented by satisfying the “Bill To” section on the left-hand side of the page. The entity that was billed for the Hotel’s services and products will need to be included in this report. Next, fill in the entire address where the Hotel receives mail using the “Hotel Street Address” and “City/State/ZIP” lines.ģ – Name The Hotel Client In this Transaction To this end, satisfy the “Hotel Phone Number” line with the telephone number the Hotel wishes used if this paperwork must be discussed. The Hotel’s contact information will need to be included to further verify the entity who’s received the payment. Input the line labeled with “Hotel Name.” Now, the legal name used by the Hotel that has received the payment being discussed is needed. Save it using the “PDF,” “Word,” or “ODT” button that are on display near the preview.Ģ – Produce Identifiers For This Receipt And The SenderĪfter accessing the template you’ve acquired, click on the blank line at the top right of this page attached to the label “Receipt Number.”Ĭontinue down this column by dispensing the calendar “Date” when this paperwork was generated to the second line in this column. The receipt template pictured on this page can be used to verify that payment for hotel charges have been paid.
#GUEST FOLIO FOR HOTEL HOW TO#
How to Writeĭownload: Adobe PDF, Microsoft Word (.docx) or Open Document Text (.odt)ġ – Save The Hotel Receipt As A Reusable template Hotel Credit Card Authorization Form – Used to accept a guest’s credit card or by someone else on behalf of the guest. The receipt may be used by any franchise or private hotel, motel, inn, bed and breakfast, or any other housing provided to the public for a fee. The receipt should indicate the guest room rate in addition to any extra amenities, mini-bar, food service, breakfast charges, parking fees, taxes, and any other charges by the hotel. A hotel receipt is issued after the bill has been paid by the guest.
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